How to exclude certain categories, (or category groups), from being used in future transactions?

jimrh's Avatar


01 Apr, 2020 10:04 AM

Greetings and I hope this message finds all of you, along with your families and loved ones, well.

Several years ago, my wife was a Real Estate agent, and I ran a small computer consulting business.  As a consequence, we had created categories specifically related to various and sundry business expenses.

Now the two of us have retired and I want to "retire" those expense categories and I want to exclude them from being used for future transactions. I do not want to remove  them, because they are important to properly account and categorize historical data.

The behavior I would like to see is; if a transaction would normally use a category within "Real Estate", it does not - that category is now unavailable for (at least) automagic categorization.  It should either allow the transaction to be un-categorized, give it a "default" category, or ask for the category to use.

Is this possible?

  1. 1 Posted by derekkent23 on 01 Apr, 2020 10:12 AM

    derekkent23's Avatar

    I am not support staff, just a user.
    Hi jimrh

    Have you tried TOOLS – CATEGORIES highlight a category you want to make inactive, double click and tick the INACTIVE box?

    Hope this helps.

  2. 2 Posted by jimrh on 01 Apr, 2020 10:23 AM

    jimrh's Avatar

    &*%$#@!!! it all!

    I was looking everywhere but the right place.  Let me go try that.


  3. 3 Posted by jimrh on 01 Apr, 2020 10:27 AM

    jimrh's Avatar


    Just checked, and I already did that. They still automagically categorize into a category regardless of its inactive status.

  4. 4 Posted by dwg on 01 Apr, 2020 10:34 AM

    dwg's Avatar

    I'm a fellow user.

    That is true because Moneydance uses an algorithm based on previous transactions to assign the current transaction. In theory if you change it to what is now required, over time it will learn the new correlation. Personally I prefer to take a shortcut.

    The first way would be to use a slightly different description moving forward. The other way would be to use say the Find and Replace extension to change the description on older transactions e.g. change Rent to Office Rent.

  5. 5 Posted by jimrh on 01 Apr, 2020 10:49 AM

    jimrh's Avatar

    What I had done is to create a business expense: Real Estate - Auto Fuel

    Now I want to use the expense Household - Auto Fuel.

    Despite my best efforts, and spending a considerable time last year re-categorizing everything in sight, Moneydance flat out INSISTS  that these transactions are Real Estate transactions.  Come Hell or high water.

    In Quicken, (sorry for using bad language :wink:), I could go to all my automagic classification rules, find these payees in bulk, and re-classify them within the rule. After that, they'd classify correctly.

  6. 6 Posted by dwg on 01 Apr, 2020 11:01 AM

    dwg's Avatar

    Quicken uses stored rules, Moneydance does not it determines matches on the fly. If the payee/description is slighly different it should not use the old category as that is what the software would be using to suggest the category, but the difference needs to be at the start of the Payee/Description otherwise it is unwieldy

  7. System closed this discussion on 01 Jul, 2020 11:10 AM.

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