starting a new calendar year

Juliet Hart's Avatar

Juliet Hart

05 Jan, 2019 06:34 PM

I just started using MoneyDance in January 2018. I would like to close out 2018 and start an entire new file of transactions for 2019. I would like to use the same accounts but with a zero start balance. I use MoneyDance to record my checks and other payment transactions that I summarize at the end of the year and give to my tax accountant. How can I start a new Year in MoneyDance?

Thank you

Showing page 2 out of 2. View the first page

  1. 31 Posted by JulieH on 27 Mar, 2019 03:01 PM

    JulieH's Avatar

    When you remark "everywhere else"  will it change data in the old 2018
    file?  Just want to make sure that file is safe.


  2. 32 Posted by PAP on 27 Mar, 2019 03:15 PM

    PAP's Avatar

    I was referring to the transactions in the physical file you have open when you change the name.

    If the old 2018 transactions are in a different physical file, they will still be associated with the account name in that physical file.

    That was one advantage of how I decided to do it this way... I can jerk the NEW file around a bit with changes and additions but still have the old files saved as they were at the end of the year.

  3. 33 Posted by JulieH on 27 Mar, 2019 03:34 PM

    JulieH's Avatar

    Thank you - just had to be sure.  That is exactly what I want.


  4. 34 Posted by JulieH on 27 Mar, 2019 04:37 PM

    JulieH's Avatar

    Still having problems.  Loaded 2018 from backup and when I delete the
    old transactions before changing the account names  the links to the
    categories no longer work.
    What am I doing wrong?

    Looks like I will have to keep one old year of transactions in order to
    keep the  links.   Just hide the accounts. Hope that works because I
    really don't
    want all my transactions from past years in one file.  Bound to be more
    complicated and some accounts should be deleted as I changed banks

    Please forward my concerns to MoneyDance - would be great if the links
    would restore like Quicken - once the transactions are deleted the
    links go away.


  5. 35 Posted by PAP on 27 Mar, 2019 05:15 PM

    PAP's Avatar

    I'm not understanding the problem or the 'links' you want to restore...

    When you delete a transaction, it disappears from the debit account and the credit account. There is nothing to associate with a category but the the categories are all still there.

  6. 36 Posted by JulieH on 27 Mar, 2019 05:26 PM

    JulieH's Avatar

    When I type the name of the check payee if I type part of the name it
    fills out the rest including the associated category.
    That is what no longer works.  I would have to set up all my payees
    again which is what I don't want to do.  If I leave the old
    accounts thereand remove them from the display,  then the entry of
    partial names and categories still work.

    One other problem - I created the new 2019 file and keep trying to
    restore from backup but it changes the name of the file to the old
    name with a version number - am up to version 12.  Wont import into my
    2019 file??? and I have tried and tried.  Should I restore
    another way?


  7. 37 Posted by PAP on 27 Mar, 2019 05:47 PM

    PAP's Avatar

    On the first issue:
    That's not actually something you can set up or link to... when you start typing, the program tries to predict what you are doing based on what you have done before. So yes... if you want it to guess what you are typing, you need some old transactions.

    For the second issue:
    When you restore from the backup... your new file becomes a restored version of the old file. Just go into the folder and rename the physical file to whatever you want.

  8. 38 Posted by PAP on 27 Mar, 2019 06:35 PM

    PAP's Avatar

    PS... I was on the phone an failed to bloviate.

    For me, it just as easy to type the payees and pick a category once time every year to keep the files clean and current. It will be guessing what you entered last anyway so you are doing it once and similar payees are gone.

    For the second issue, you can also export a backup but name it 2019, create your new file and restore the one already named 2019.

  9. 39 Posted by JulieH on 28 Mar, 2019 02:19 AM

    JulieH's Avatar

    Changing the file name worked and now I think I am ok.

    Thank you for all your help.


Reply to this discussion

Internal reply

Formatting help / Preview (switch to plain text) No formatting (switch to Markdown)

Attaching KB article:


Attached Files

You can attach files up to 10MB

If you don't have an account yet, we need to confirm you're human and not a machine trying to post spam.

Keyboard shortcuts


? Show this help
ESC Blurs the current field

Comment Form

r Focus the comment reply box
^ + ↩ Submit the comment

You can use Command ⌘ instead of Control ^ on Mac