Syncing between 2 PCs and 1 mobile device

Ellen's Avatar


26 Nov, 2022 10:37 PM

For the longest time I have been using Moneydance on my desktop PC (Windows), but recently I have decided I want to be able to use it on my laptop (Windows) and iPhone. How do I get the laptop and iPhone to show transactions I enter on the desktop and vice versa...the desktop to show transactions I enter from the iPhone? I have already ready the syncing between devices help pages on here but am not having any luck getting the new transactions to show up.

  1. 1 Posted by derekkent23 on 27 Nov, 2022 08:57 AM

    derekkent23's Avatar

    I am not support staff, just a user.
    Hi Ellen

    Moneydance - Setting up Sync Method Dropbox Folder to other computers and mobile phones.

    You can then enter a transaction on one device and it will appear on the other devices within 60 seconds.

    As a precaution do a FILE – EXPORT BACKUP thus ensuring you have a Moneydance created backup of your data set.

    Make sure you have the same version/build of Moneydance installed on all computers e.g. 2022.5(4091) as found under HELP – ABOUT MONEYDANCE. Download from
    If upgrading check if the upgrade is free by entering your current key in the upgrading box at

    You need to has a least a free Dropbox account and have installed Dropbox client on the computers to be synced.

    When you sync you have a Primary computer, your desktop and one or more Secondary computers.

    Your data set MUST BE located on your Primary computer hard drive preferably in the location defined when in Moneydance you click HELP – SHOW DOCUMENT FOLDER. A Data set is a Folder not a file containing other folders and files with the naming convention your_data_set_name.moneydance

    As part of the Moneydance syncing process Moneydance will create a Data Set in the same default location on the Secondary computers. Do Not move this Data Set.

    Dropbox Folder syncing method setup is as follows:
    1. Open Moneydance on your Primary computer under FILE - SYNCING and select DROPBOX FOLDER as the Sync Method then click OK. Now enter the Encryption Password and click OK.
    2. Wait for Dropbox folder “.moneydancesync” and its contents to be created in your Dropbox folder. This can take some time. Watch the Dropbox icon and wait till it states “Up to Date”. Wait until the same Dropbox folder appears on your second computer, again watch the Dropbox icon this time on your second computer and wait till it states “Up to Date”. From now on normal syncing is fast, no need to wait or check.
    3. On your Secondary computers starting Moneydance should open it in the welcome window, click on “Create a new account set”. Or if it opens in to an existing account click FILE - NEW
    4. Select “Open Synced File” and use dropdown to select “Dropbox Folder” then click NEXT.
    5. You should see a search screen headed “Finding synced files” then “Select a synced document to open”
    6. Highlight the data set name you won’t to sync with and click NEXT.
    7. Enter the encryption password, the one you set on your primary computer under FILE – SYNCING. When entered correctly the FINISH button is ungreyed.
    8. Then click on FINISH. You should see the message “Performing initial sync this may take a while”.
    9. Wait to syncing is complete.
    You may find a lot of old, maybe closed accounts or other accounts you have removed from the side bar reappearing in the second computers side bar. Use the “+” sign at bottom of side bar then ADVANCED to tidy up the side bar.

    Mobile Devices/phones.
    You can also sync to mobile devices such as phones. The free app is available from Apple Store.
    Don’t install Drobox client on your mobile device/phone unless it is for a reason unrelated to Moneydance.
    The setup is as follows.
    1. On your phone once the Moneydance app is installed, open the app, then tap "Connect to Dropbox" or Dropbox icon.
    2. You'll be taken to Dropbox's website to give the Moneydance app permission to access your Dropbox.
    If you're already connected to Dropbox on your device, this may be done automatically.
    3. If you have more than one file enabled to sync via Dropbox, choose the file you'd like to sync.
    4. Enter the Encryption Password (“Encryption Passphrase”) that you used to sync on your computers.
    5. It can take a long time to for the first sync to complete, perhaps leave overnight if necessary.

    You can now view, edit and add transaction to your Bank and credit card type accounts. You don’t get access to investment account reminders, reports etc. It’s just a simple method of adding transaction when you’re out and about.

    Hope this helps.

  2. System closed this discussion on 26 Feb, 2023 09:00 AM.

Comments are currently closed for this discussion. You can start a new one.

Keyboard shortcuts


? Show this help
ESC Blurs the current field

Comment Form

r Focus the comment reply box
^ + ↩ Submit the comment

You can use Command ⌘ instead of Control ^ on Mac