Some changes made in the finder in my MacBook

Tim Lynch's Avatar

Tim Lynch

11 Aug, 2020 06:03 PM

After installing the new 2020 in my MacBook I noticed something new in the finder.
Wells Checks-new 4472 and Wells Checks-old 2270. 2020 is for a check book that we thought was lost several years ago and we created 4472 to take the place. Now the only way that I can see the 2270 is to see it by using the 2270 statements. Do I have to make any changes. Any help?

  1. 1 Posted by sth on 12 Aug, 2020 03:43 AM

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    I am not sure. You have multiple accounts on your Mac. One is in MD use the menu Help->Open Documents Folder to see what is in there. The other is to open a finder window to your home directory and type .moneydance in the search field and find files with that as part of the name.

    Installing 2020 should not change the finder behavior other than associating MD icons with he data files.

    Make copies of your files and try exporting from one and importing into the other to make a new combined copy. You may have to adjust starting balances etc. Activate the Backup Folder in the preferences so that you have backups and will not lose a file again.

    Always have backups!!! Preferably a local and an offsite copy.

  2. 2 Posted by Tim Lynch on 12 Aug, 2020 06:54 PM

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    Enclosed are copies of what I think you are asking for.

    Can you tell me what I need to chose from to use in merging what files?

  3. 3 Posted by sth on 12 Aug, 2020 11:49 PM

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    Alright, wow. The files ending in .moneydancearchive and have dates on them are the last 9 or so backups of opening "Bellini Finances Latest 2 4". There are about 6 different copies of "Bellini Finances Latest 2 4" file and what is in it depends on which one you opened. I am not quite sure where they are since that is not shown in the screen shots. You should track all of those down and check the file dates. Possible open each one and record the dates of the transactions. Exit money dance and rename the files show that range of dates.

    Now it looks like you have opened backup files and then started using those without renaming which leads to a lot of files. Look at the first screen shot and you see 38 different account files and maybe some more in a folder labeled zip? Some are labeled test etc. and maybe you can get rid of them.

    You need to figure out what each of those files are and which ones have data you want to merge. You do NOT want to merge data with overlapping dates or you will have to go back and remove duplicate transactions.

    You need to identify those files by the names you gave them. As a hint, never name a file "latest" because it soon won't be. It looks like you might have a hierarchical naming system of 1, "1 1", 2, " 2 1" , etc. up though 9 but only you know your naming scheme. It is better to archive a file and instead of just creating a new with a numerical suffix. You seem to be using file "2 4" from your message, but is file 8 later or earlier? Until you know the date range and history of all those files it is hard to say what you should do.

    Once you know what is in your files then maybe there is a way to combine information. A lot of these files have all been hidden (and should still be hidden) in the ~Library folder that can be accessed by holding down the "option" key while selecting the Finder menu item "Go". If you open MD you can see that folder by "Help->Show Documents Folder" You should pare down all these files to the ones you actually want to use.

  4. 4 Posted by Tim Lynch on 13 Aug, 2020 08:39 PM

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    I did some searching for .moneydancearchive and found that shows 276 files .moneydancearchive as a total between my MacBook and an external drive. The external drive shows 237 files so the MacBook should have 39 files.

    You mentioned merging, but what like to do is to delete all the .moneydancearchive files except the currently used file.

  5. 5 Posted by sth on 14 Aug, 2020 01:20 PM

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    That is a lot of archives. But if your current data file is good, keep those last 10 or so recent backups of that file. Note that as you open all these other MD data files (not backup) to see what is in them, you will generate more backups of those files. As you discard a file as out of date or redundant you might want to delete the corresponding backup.

    What I would do would be to create a folder on the external drive called "To be deleted" or something like that. As you poke around all those files, instead of deleting the ones you don't want, move them to this folder. When all is good and tested then delete the whole folder. I might wait for a few weeks of running MD to make sure all is well before doing that.

  6. 6 Posted by Tim Lynch on 16 Aug, 2020 10:05 PM

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    Well progress! I disconnected my external name so that I would not have to deal with it’s 200 -300 files. I don’t plan to deal with that external for several weeks

    I was only going to be working with one account, so it was easy to whittle usless files out and now my Money dance backups folder has seven files in it. I will keep additional copies outside of the MacBook. I just made a couple sync test and that works fine.

    Thanks for your patience, you where great.

  7. 7 Posted by sth on 16 Aug, 2020 10:08 PM

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    Your welcome. Sometimes the file names get very confused with backups etc. I am glad we got it worked out.
    -Scott

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