Transaction Fields

You can create a transaction in any register except in a Loan Account.

Investment Accounts have a slightly different set of fields, which are explained in detail within the Investment section of the knowledge base.

With the exception of Investment accounts, all account registers have the same format, and contain the following fields:



  1. Date - The date on which the transaction occurs.

  2. Tax Date - The date of the transaction for tax purposes, if different from the normal transaction date. This is only displayed if you checked the “Separate Tax Date for Transactions” box within Preferences.

  3. Check# - Selecting the {Print} option will include that transaction when printing checks.
    Selecting the < NextCheck# > option will insert the next sequential check number for that account.
    To edit the options for this field, go to the the Summary page, and select Account→Edit Account from the menu.

  4. Description - The person or entity who receives or gives the funds.
    Downloaded/imported transactions which are unconfirmed are marked with a small blue dot, confirmed transactions are marked with a small blue circle, split transactions are marked with a small “s”, and transactions with an attachment are marked with a small paperclip.
    To enter an address book entry in this field use the down arrow key. Address book entries are prefaced by a green @ symbol.

  5. Memo - Any additional information.
    The exact dividing line between Description and Memo is mainly one of personal taste or financial institution download format.

  6. Category - The "other side" of this transaction.
    To make a transfer between accounts (from a savings to a checking account, for example) the account that the transfer is with should be selected in the Category field.

  7. Tags - Any tags you wish to assign to this transaction.

  8. C - A blank space here indicates the transaction is uncleared; an orange diamond indicates it is reconciling; a green circle means the transaction is cleared.

  9. Payment - Amount removed from this account and added to the account/category specified in the Category field described above.

  10. Deposit - Amount added to this account and removed from the account/category specified in the Category field.

  11. Rate - Specifies the exchange rate for inter-currency transactions.

  12. Foreign Amount - Permits entry of the exact amount of the other currency in a multi-currency transaction.

  13. Balance - The current balance of the account; this field is not editable